Instructions for Exhibitors

If you are already scheduled to exhibit in the Art Gallery at the Orinda Library Art Gallery, please do the following:

1) Become an Arts Partner

Artists who exhibit at the gallery are expected to become Arts Partners of the Lamorinda Arts Council.  Individual artists join at the $25 level, and organizations are asked to join for $100.  Join the Arts Partner Program here, or by mailing a check made out to Lamorinda Arts Council to PO Box 121, Orinda CA, 94563.  Please ensure you are a paid Arts Partner within 3 months of your exhibit.  Becoming an Arts Partner will allow you access to many wonderful perks associated with the Lamorinda Arts Council, and should be renewed yearly to continue those benefits.

2) Gallery Dimensions and Eligibility

Click Here for the specific Gallery Dimensions Use these dimensions to plan the scope of your exhibit.

Artwork Eligibilty.  The Art Gallery at the Orinda Library is a public place in the library building visited by patrons of all ages.  Artwork displayed must be appropriate for children.  If you have questions about the suitability of your content, contact the curator.  Artwork will be approved for display at the discretion of the Lamorinda Arts Council and the City of Orinda.

3)  Installation and Take Down of Art

Artists are required to install their own art.

Click here for complete instructions regarding the installation and take down of art.

All installs and take downs will take place on the first day of each calendar month (except January).  The take downs will be at 10:00 am. The installs will be at 11:00 am. The curators Maggie Boscoe and Bill Carmel will be there to unlock and relock the glass cases, answer questions, and assist you if needed.

The arts council will provide a 6 foot ladder  to assist you in moving the hanger wires from side to side on the white wall.  There are two different hanging systems for the art.  Both systems require wall art to have a wire spanning the entire width of the back side of the frame.  Artists should wire the frames before the art is brought to the Library.

The gallery is on the second floor of the library. We suggest artists not install or take down their art alone as the logistics of mounting, toting the art to and from the car can take quite a long time.  The arts council has arranged for the driveway in the back of the library to be open on the install days. Drive into the parking lot on the right side of the library and then left to the back of the building.  This way you won’t have to use the elevator or stairs.


4)  Selling your art and Commissions

You may sell your art during your exhibit either by direct contact with the artist or through the arts council website (e-commerce pages coming soon) and the arts council requires a 20% commission.  All of the money will go directly to promoting the arts in the schools and community.

Once you have made a sale, please visit this link to pay the commission.

5)  Receptions

Receptions are a lot of fun and a good opportunity to sell your art!

Artist receptions have been pre-scheduled by the Lamorinda Arts Council.  They typically will take place on the first Sunday of the month's exhibit, form 2:30 to 4:30, with 30 minutes of set up and clean up.  Although scheduled by the Lamorinda Arts Council, the receptions are planned directly by the Artists exhibiting that month.  When you arrive, please ask the librarian or curator to unlock the Gallery Room to access the tables and chairs you will need.

We recommend that the Artists provide refreshments at the reception, to encourage your guests to stay longer.  As required by The Contra Costa Department of Health,  food must be bought from a certified kitchen. You cannot bring home made food. You can buy food at any grocery store or bakery.  You can bring nuts, crackers, vegetables, cookies, grapes, cheese, chips,etc. You will also need to bring table cloths, flowers, paper plates, cups and napkins.  Red wine or colored drinks are not allowed to avoid staining the carpet.  Good suggestions are sparkling water, 7up/Sprite , lemonade, and/or white wine.  The cost of these refreshments should be shared among the Artists.

Additional Suggestions: 

Designate some friends to oversee/replenish the refreshments for you and take pictures.  This will free the Artists to mingle with guests and discuss their work.  Elana from The Orinda News will also be present with copies of the paper that feature an article about the exhibit.

Be sure to send invitations to your guests!  We recommend notifying your guests up to 3 months in advance.

Enjoy your reception!